THUẬT NGỮ THƯỜNG DÙNG TRONG TỔ CHỨC SỰ KIỆN Accepted Practices Exchange

Accepted Practices Exchange (APEX) - an initiative of the Convention Industry Council. The mission of APEX is "To spearhead an industry-wide initiative that brings together all stakeholders in the development and implementation of industrywide accepted practices which create and enhance efficiencies throughout the meetings, conventions and exhibitions industry." Accessibility - availability or approachability for all persons, regardless of a person’s physical or mental limitations Accommodation - guest bedrooms occupied by meeting attendees accompanying person - any individual who comes with a participant, not necessarily involved with the meeting sessions; guest or spouse of an attendee accrual accounting - income is...
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THUẬT NGỮ THƯỜNG DÙNG TRONG TỔ CHỨC SỰ KIỆN Accepted Practices Exchange PHỤ LỤC: THUẬT NGỮ THƯỜNG DÙNG TRONG TỔ CHỨC SỰ KIỆN Accepted Practices Exchange (APEX) - an initiative of the Convention Industry Council. The mission of APEX is 'To spearhead an industry-wide initiative that brings together all stakeholders in the development and implementation of industry- wide accepted practices which create and enhance efficiencies throughout the meetings, conventions and exhibitions industry.' Accessibility - availability or approachability for all persons, regardless of a person’s physical or mental limitations Accommodation - guest bedrooms occupied by meeting attendees accompanying person - any individual who comes with a participant, not necessarily involved with the meeting sessions; guest or spouse of an attendee accrual accounting - income is entered when it is earned and expenses are entered when they are incurred, not necessarily when they are paid acetate- transparent material on which information for an overhead projector is written; available in sheets or rolls advance registration incentives - complimentary or discounted goods, services, or fees that encourage attendees to register for an event before it actually takes place, done through mail, phone, internet, or fax agenda -program of things to be done; specifically, a list of things to be dealt with at a meeting ambient lighting - level of illumination from natural lighting sources already existing in an environment amenities- complimentary items; often in the guest’s bedroom amplifier (amp) - device enabling sound to be intensified ancillary - those events that are in conjunction with the conference/event, such as guest programs annual general meeting (AGM) - the yearly General Meeting of an association, corporation attendee - individual registered for a conference; people who actually come are verified attendees attendee profile - a description of the typical delegate which includes such details as age, sex, point of origin, companions (demographics) attendee trend - a following of attendee profiles from conference to conference; to determine general tendencies over a period of time attrition clause - a specific provision in a contract that has been agreed upon in writing by the hotel and the meeting sponsor; provides for payment of damages by the sponsor to the hotel when the sponsor fails to fulfill its specified percentage of contracted room nights or its specified percentage of food and beverage or both audio visual aids - audio and visual support for meetings, usually taking the form of film, slides, overhead projection, flip charts, sound and video equipment banquet event order (BEO) - detailed instructions for a particular event prepared by the facility; also known as a résumé sheet or function sheet; includes detailed instructions related to room setups, food and beverage barrier free - absence of obstacles preventing persons with special needs from moving freely to all public areas within a building blue lines- a copy of filmed camera ready copy, one of the last stages before printing boom - Adjustable support for positioning microphones or lighting fixtures. booth area - amount of floor space occupied by exhibitor; same as exhibition area, stand area brainstorming - group sessions in which all participants contribute creative ideas which are not initially judged for merit breakeven point - the point at which revenues match expenditures (e.g., no financial loss is incurred) breakout session - small group sessions, panels, workshops or presentations, offered concurrently within the meeting, formed to focus on specific subjects; the meeting is apart from the general session, but within the meeting format, formed to focus on specific subjects; these sessions can be arranged by basic, intermediate or advanced; or divided by interest areas or industry segment bulk mailings - large quantity of mail sent at one time at a special rate budgetary philosophy - financial expectation of the meeting; generate a profit, break-even, or run at a deficit budget reconciliation - a comparison of the budgeted figures for the meeting vs the actual figures achieved call for abstracts - prospectus sent to potential sources of meeting presenter, exhibitors, speakers or panelist call for papers - an invitation to submit topic ideas for the conference program; document containing detailed instructions for submission of papers for assessment and selection by a review committee; often referred to as 'abstract forms' cancellation clause - 1) provision in a contract which outlines penalties for both parties if cancellation occurs for failure to comply with terms of the agreement; 2) (entertainment) provision with artist’s contract that allows artist to cancel within a specified period of time prior to artist’s play date carousel tray - circular holder used for projecting 35mm slides; same as round slide tray cash accounting - a system in which revenue and expenses are counted as they are actually received cash bar - private room bar set up where guests pay for drinks individually Certified Meeting Manager (CMM) - Certification program offered by Meeting Professionals International; global certification in meeting management that focuses on strategic thinking and actions for senior level meeting professionals Certified Meeting Professional (CMP) - accredited designation offered by the Convention Industry Council; this designation certifies competency in 27 areas of meeting management through application and examination chart of accounts - detailed list of the individual line items that make up the revenue and expense categories in a budget; a numbering system used to identify every line item in a budget, so income and expenses are posted to the correct accounts client - a customer; may refer to the person/organization hiring the meeting prof ...